In the digital age where cyber threats magnify each passing day, having robust email security is paramount to the safety of sensitive information. Fret not if you're not aware of the stringent security safeguards provided by your productivity suite. This post throws light on the 'office 365 email security features.' This knowledge will empower you to prevent data breaches and ensure utmost security when exchanging emails within the ecosystem of Office 365.

Introduction

With the deployment of Office 365, Microsoft has crafted a platform that's robust and versatile for businesses of all sizes. However, to take advantage of the security safeguard in Office 365 and protect your infrastructure, you must understand the security features embedded in it. It includes various measures, such as Advanced Threat Protection (ATP), Data Loss Prevention (DLP), and Multi-Factor Authentication (MFA).

Understanding Office 365's Security Infrastructure

Office 365 takes a layered approach to email security. It incorporates various protection mechanisms like spam filters, Threat Protection, encryption, and archiving. Let's delve deeper into these dynamics to understand the power of Office 365 email security features.

Email Filtering and Anti-malware Protection

At the most fundamental tier of defense, Office 365 has built-in spam filters. It controls the inflow of junk mail using connection, content, and policy filters. Microsoft Office regularly updates these filters, minimizing the risk of spam and malware. Office 365 also provides an anti-malware engine, set to scrutinize emails for malicious content.

Advanced Threat Protection (ATP)

Office 365 email security features include ATP, offering protection against malicious links and attachments. With Safe Attachments, ATP goes beyond traditional virus spotting. Instead, it opens attachments in a special detonation environment, checking their behaviour and intent. Safe Links helps protect against malicious URLs by checking links in real time when an employee clicks them, ensuring added protection.

Encryption

Encryption in Office 365 allows you to secure sensitive emails. Through Office 365 Message Encryption (OME), emails are encrypted with a new key for each message. Only the recipient who has the decryption key can access the contents of your email. This not only secures your message from unauthorized views but also ensures its integrity.

Data Loss Prevention (DLP)

Data loss is a real threat to businesses. DLP in Office 365 is a set of policies that checks and prevents sensitive information from leaving your organization. It identifies, monitors, and automatically protects sensitive information, using a deep content analysis through keyword matches and fingerprinting.

Multi-Factor Authentication (MFA)

MFA is another important email security feature in Office 365. It necessitates two or more pieces of evidence (or factors) to authenticate a user. Essentially, it grants access only after you present two or more pieces of evidence or credentials. This adds a layer of security, making it tough for unauthorized users to gain access to your email environment.

Archiving and eDiscovery

Archiving is an important facet of email security. It helps with disaster recovery, deters data loss and supports regulatory compliance. Office 365 archiving features enable you to store emails in a secure and searchable manner. eDiscovery helps in legal and compliance scenarios, enabling you to identify, hold, and export content found in Office 365.

In-Built Mobile Device Management (MDM)

Office 365's In-Built MDM allows you to manage access to Office 365 data across a diverse range of phones and tablets. This feature helps you control access, protect data and ensure adherence to compliance requirements.

Conclusion

In conclusion, the 'office 365 email security features' ensures companies can exchange emails and attachments without worrying about cyber threats. Harnessing these security features requires understanding what's at disposal and activating the shields appropriately. With features like ATP, DLP, MFA, encryption, archiving, in-built MDM and anti-malware protection, Office 365 renders a robust protection against all possible threats to your email environment. By utilizing these comprehensive set of capabilities, businesses can enjoy enhanced cybersecurity, secure their communication, and safeguard sensitive information.